Forwarding Email With Exchange 2007
I had this situation the other day where a client needed to have their email forwarded from their Exchagne 2007 Mailbox to their newly created GMAIL Account. They will be using the GMAIL account as their primary email account for easier collaboration because they work in 2 different enterprises. In the Exchange 2007 environment POP3 or IMAP are not enabled therefore he couldn’t set up GMAIL to fetch his mail that way.
So to make this work I created a New Mail Contact on the Exchange 2007 Mailstore:
Open up the Exchange Management Console > Click on the Recipient Configuration Node. Then from the Actions Pane on the Right click on “New Mail Contact”. Select New Contact and click next, Choose the Organizational Unit for the contact and fill out the appropriate fields. Then in the External Email Address box click Edit and enter in the SMTP Address of the external email address, click Next and then Finish.
Now you have a new mail contact set up we can then forward the mail from the Exchange 2007 Mailbox to that mail contact.
From the Exchange Management Console go to the Recipient Configuration > Malbox Node and find the mail box for which you would like the mail forwarded from, right click and select properties. Under the Mail Flow Settings Tab select Delivery Options and then Properties.
Place a tick in the “Forward To” Box and then click Browse. Find the Mail Contact that you just created and click OK. There is anopther option that you can enable and that is to Deliver message to both forwarding address and mailbox. Put a tick in there if you would like to enable that.
Excelent, nice explain, easy setup!
Zip
4 Mar 09 at 10:27 pm
Honestly compared with all the other pages I have browsed, this one is awesome! It is very concise! Thanks…
Luarski
10 Jun 09 at 6:14 am
Is there a way for the end user to do this and turn it off when they come back into the office instead of us having to enable it manually when the staff member comes back and turning it back on when his left the office again?
I tried to do it with rules in Outlook and making sure outlook is setup to forward the email to the contact but it doesn’t work. Is this because the fact that the mail contact is not within the exchange domain?
Vann
26 Jun 09 at 10:17 am
Worked Great!!!
I agree with Luarski best explanation out there!!
Parsley1010
10 Jul 09 at 10:26 am
Why cant microsofts site be this clear!!! worked a treat, thanks Daniel
Lee
11 Aug 09 at 1:35 am
super simple explanation, easy to understand, many thanks for your help
Morten Tersby
14 Sep 09 at 7:41 pm
Worked exactly as described. Thank you very much!
dm
8 Dec 09 at 10:07 am
Hi
Is there a way to directly forward emails without creating contacts ? so basically user has no mailbox, and they will get their emails forwarded directly to their external account
Tia
14 Jan 10 at 4:53 pm
G’day Tia
Not that I know of. It would be great if that is possible!. One of the other readers may be able to shed some light.
Daniel
Daniel Anderson
14 Jan 10 at 5:01 pm
Hi Tia
Yes there is. When you create a rule to forward the mail to another account, the address list opens with all the Exchange addresses. You don’t want to forward to anyone in the address list, but to another account. You just type the external address in the space provided and it will forward it. It has to be done on the client side so the user can turn it on and of as he/she pleases. That answers the question by Vann.
Regards
Neil
30 Apr 10 at 11:59 pm
So I have an interesting dilhemma. I have used the instructions to set up a contact and and forward my email to my gmail account from the Exchange 2003 server at my office. Now I get any email sent from within the company domain only, if there is any messages sent from outside the domain it delivers only to my outlook inbox but the exchange server does not forward it to gmail……I haven’t a clue why this is happening….can anyone help?
Kelly Easterling
15 Jul 10 at 8:15 am